2018 USBevX Exhibitor Kit
The USBevX Exhibitor Kit & Services Manual will help with all your exhibit planning needs including; ordering additional booth furniture rentals, electrical, lead retrieval, Wi-Fi Internet access, and much more to elevate your presence and increase your company’s return on investment at USBevX 2018.
Exhibitor Services Manual - Exhibits Inc.
Ordering Deadline: February 15th
Orders after 02/15/2018 will incur additional charges.
Additional booth equipment and freight material handling services can be ordered directly through our convention vendor Exhibits, Incorporated. Exhibits Inc. will accommodate all exhibitors to the best of their ability to ensure a successful presentation. Please visit their web site for more event services information and important dates and deadlines.
Questions & Adjustments: All on-site questions and concerns regarding orders must be addressed at the Exhibits, Inc. service desk during exhibitor set-up times. Every effort will be made to resolve the issue. Credits or adjustments WILL NOT be made after the close of the show.
Please note that some rental items & labor requests are subject to cancellation fees.
Exhibitor Services Manual & Order Form
We look forward to being of service to you and assure you of our full cooperation in all matters pertaining to this event. If you have any questions regarding the enclosed information or need assistance in planning, please contact us at:
All Exhibitor Booths Include:
- Exhibitor Booth = 100 sq. ft minimum booth size (10' x 10')
- Traditional Pipe & Drape with 8' backdrop and 3' sides
- Colors: Burgundy / White Alternating
- (1) 6' Table w/ White Skirting
- (2) Chairs
- (1) Small Garbage Can
- (1) Company Sign
- (6) Employee Booth Staff Passes per 10' x 10' space
- Program Guide Directory Listing / Web Site Listing
- Unlimited pre-registration guest passes – providing FREE admission to the USBevX exhibit hall for your best prospects and clients
A/V Rentals, Electrical Hookups, Wired Internet
Ordering Deadline: February 7th
Orders after 02/07/2018 will incur additional charges.
PSAV dedicates staff to handling most exhibitors' needs. We assist exhibitors in making equipment decisions in the most efficient and timely manner possible.
Resources and Services
Whether you need audiovisual, creative, digital, exhibitor, staging, network, projection, rigging, mobile app, or visual services, PSAV will help you create memorable experiences, helping share ideas that inspire change.
Unforgettable events happen when strategically placed soundscapes and captivating, illuminated sets are carefully planned and implemented. Our experts have studied the research and truly understand why the right AV has a great impact on message retention and know how to apply innovative event technologies for maximum engagement.
IF YOU EXPERIENCE AN ISSUE ON SITE PLEASE CONTACT PSAV AT 202-332-4178. NO REFUNDS WILL BE PROVIDED WITHOUT REPORTING THE ISSUE ONSITE TO A MANAGER.
PSAV Order Form
Setup & Break-Down Hours
*Please note: ALL exhibits must be "Show Ready" by 8:00 pm on Wed. 2/21/18
- Wednesday, February 21st
12:00 pm — 8:00 pm
*Please note: All outbound carriers MUST check in no later than 7:30pm!
- Thursday, February 22nd
4:00 pm — 10:00 pm
Booth Staff Pre-Registration
Deadline: February 19th
All staff that will be in your booth must be pre-registered. Pre-registration is required to use the "Fast Track" check-in process on the day of the Expo, and will ensure that your staff receives an "Exhibitor" labeled name badge.
USBevX Exhibitors may register up to 6 people as "Booth Staff" per 10' x 10' booth space (i.e. If your booth is 10' x 20', you may register up to 12 people).
Please bring your printed tickets (or smartphone with ticket) to have your name badge printed. If you do not have a printed ticket with you, but have pre-registered, we can also find your name in the system.
Hotel Discount & Travel
Discount Extended: February 12th
About Marriott Wardman Park
Washington, D.C. was specifically chosen as our host city not only because it’s such a desirable destination and centrally located, but because of what the city represents, the pursuit of the American Dream.
Ideally located in Northwest DC's Woodley Park neighborhood, the Washington Marriott Wardman Park offers the best of both worlds. The hotel, which celebrates its 100th year in 2018, provides a quiet respite in the heart of the city with 16 acres of manicured gardens. However, their proximity to the Metro allows you to visit bustling downtown DC with all its attractions.
Just a few steps away, the trendy stores and global cuisine of Adams Morgan and the exhilarating nightlife of Dupont Circle are waiting to be discovered. Make yourself comfortable in our recently redesigned hotel rooms and suites, which feature deluxe bedding, high-speed internet and modern technology.
66 meeting rooms: 173,000 sq. ft. total meeting space
Mobil Travel Guide Stars: 3
AAA Diamonds: 3
Check-in: 4:00 PM; Check-out: 12:00 PM
Express Check-in, Express Check-out
On-site Restaurant / Room Service
Full business center
Package and parcel service; overnight delivery
The USBevX has negotiated a special rate of $199.00 with the Marriott Wardman Park, one of Washington, D.C.’s premier hotel properties.
February 21—22, 2018 at the Marriott Wardman Park in Washington, D.C.
You may reserve your room(s) online by using the Marriott reservation system:
Or Book by Phone: (202) 328-2000 and reference US Beverage Industry Expo 2018 (or USBEVX)
- Arlington Cemetery
- National Zoological Park
- White House
- National Cathedral
- Smithsonian Institution
- Kennedy Center for the Performing Arts
- U.S. Capitol
- U.S. Naval Observatory
- National Mall (monuments, memorials)
- US Botanic Garden
Promotional Guest Invite Codes (Pre-Registration Only)
Codes Expire: February 16th
USBevX engages in an aggressive marketing plan that includes USPS mailers, email campaigns, print advertising, media partner exposure, association outreach and social media campaigns to ensure that the entire north coast wine industry is aware of and invited to USBevX.
Year after year, exhibitors that use promotional codes to invite their best customers and potential prospects, and who also actively promote their participation in the show, consistently see a higher return on their investment.
Each exhibiting company is provided with an individualized promotional invite code that allows your guests 30% off their ticket purchase. Encourage them to visit your booth, strengthen your current relationships, make new contacts, and maximize your sales. (Online Pre-Registration is required. Codes will not be honored at the door.)
Promotional Invite Codes are unique to each Exhibiting Company - click the button below to find your code.
Lead Retrieval & Tracking
Deadline for Ordering: February 21, 2018
We have found a great new lead retrieval system partner for USBevX. This platform ties directly to our online registration service to ensure that you have as much information as possible while scanning your leads. There are no additional pieces of hardware required other than an Android or iOS device.
How To Signup / Order Lead Retrieval
- Download the Boomset Lead Retrieval app via the iTunes or Google Play stores on your device.
- Select "Create a New Account", and enter your information. (If you've used Boomset Lead Retrieval before, you can login using those credentials.)
- Login to Boomset using the account you just created.
- Search for "USBevX", and select this year's event: "USBevX 2018 (US Wine & Beverage Industry Expo)"
Additional Help / Setup Instructions can be found here:
$150 = special pricing for USBevX Exhibitors
Quickly scan attendee name badges using your smartphone’s camera.
Prioritize leads by marking them "Hot, Warm, or Cold." to make sure you follow up with important potential clients without delay after the event.
Take notes about conversations to make sure you remember important details during the follow-up process.
Search & Filter
Easily search leads by name, or filter them by date scanned, company name, or priority level.
One log-in / license can be used on multiple devices, and all scanned leads will be copied into the same lead list. If you need separate / multiple lead lists, additional licenses will need to be purchased. For example - You can create an account and purchase one license using your login email and password. Your colleagues can then download the app and use your same login email and password to access the platform and scan leads into the same list.
Please Note: USBevX does not provide every Exhibiting company with an attendee list after the show.
The only way to capture the information from the attendees at the show are by using this service. If you are using a generic QR code reader to scan Boomset generated QR codes, the information for that attendee will not show up. You must use Boomset's Lead Retrieval app to scan these codes.